417 Gidding St., Suite #130
Clovis, NM 88101
Phone: (575) 763-5591
Fax: (575) 763-4232
The duties of the county clerk are established in the New Mexico Constitution and fall under four main areas:
1. Recorder of the county, on behalf of the County Commission. Among the many duties that the New Mexico statutes assign to the county clerk, is that of serving as the ex-officio clerk for the board of county commissioners. The county clerk is required to attend sessions of the board in person or by their designee; to keep the seals, records and papers of the board; to keep a record of the proceedings of the board; to make regular entries of all the board=s resolutions and decisions on all questions concerning the raising of money; to record the vote of each commissioner on any question concerning the raising of money; to record the vote of each commissioner on any question submitted to the board; to sign all orders issued by the board for the payment of money and record the receipts of the county treasurer and expenditures of the county; to preserve and file all accounts acted upon by the board; and to perform special duties as required by law.
2. Chief election officer responsible for the administration of elections in the county. One of the most important functions of the county clerk is to serve as an arm of the state with regard to the adherence to, and enforcement of, the Election Code, Chapter 1 of the New Mexico Statutes Annotated. The primary purposes of the Election Code, and thus the county clerk=s role, include protecting the secrecy of the ballot and the purity of elections, guarding against abuse of the elective franchise, as well as to pursue the efficient administration and conduct of elections.
3. Clerk of the Probate Court in handling informal proceedings only. Unless otherwise provided for by law, the county clerk is to serve as clerk of the probate court (Article VI, Section 22). The primary purpose of the probate code, Chapter 45 of the New Mexico Statutes Annotated, is to simplify and clarify the laws. The county clerk is required to index and keep a record of informal probate action documents filed in their probate court.
4. Miscellaneous duties such as those of notary pubic, administration of oaths, certification of acknowledgments, declarations, instruments and protests.
The county clerk has significant recording, filing, and indexing duties as the repository for numerous documents required by law to be filed on record in the clerks office.
5. Licenses and Permits. The county clerk is responsible for the issuance of marriage licenses, fireworks, and kennel permits and licenses and the collection of fees for the same.
6. Routine Financial Duties. Finally the county clerk has other varied statutory duties, including but not limited to those relating to the routine financial transactions of the county.
- The County Clerk’s staff cannot conduct searches.
- The County Clerk’s staff cannot provide you with legal advice on whether the documents you want recorded are correct, complete or legally sufficient for your purposes. You must contact an attorney for that information.
- Documents recorded in the office of the County Clerk are Public Records, subject to inspection and disclosure.
The County Clerk’s Office will assist you in any way possible. We are here to record and file your documents as public record and maintain them for your future use.